Grade book

The Grade book lets you build up a class’s evaluation from several items - tests, assignments, participation - each with its own weight and maximum score, and enter each participant’s grade item by item. Eduvem calculates the weighted average. Grades are entered by staff: the grade book does not automatically import the results of tests taken inside the content.

It sits in the enrollment control window, next to the manual score field that already existed: Administration → Classes → [class] → Participants tab → [participant].

Note

The grade book appears for administrators and for tutors with grading permission, in any class. By default, the average calculated here is a tracking reference and does not change the score that counts for the certificate. To make it the class’s final grade, choose Gradebook in Final grade comes from (see Using the grade book as the final grade).

Defining the evaluation items

1. Open the enrollment control window for any participant in the class.
2. Scroll down to the Grade book section.
3. In the Define new item block, fill in:
   • Title - required (for example, Test 1).
   • Weight - how much the item counts relative to the others. The field already comes filled in with 1; leave it that way so all items weigh the same.
   • Maximum score - the highest possible score on that item, up to the platform’s ceiling, which is 100. The field already comes filled in with 100; a value above that is refused when you save.
4. Click Add item.

The items apply to the whole class, not just that one participant: define them once and enter the grades for everyone.

Example: different weights

For the rule ((V1 + V2) + (V3 x 2)) / 4, create three items: V1 with weight 1, V2 with weight 1 and V3 with weight 2. Eduvem multiplies each score by its weight, adds them up and divides by the sum of the weights (here, 4). With V1 = 60, V2 = 80 and V3 = 70, the average is (60 + 80 + 70 x 2) / 4 = 70.

Caution

Enter every score from 0 to 100, even if your institution grades from 0 to 10: a 7.0 becomes 70. The Maximum score only limits the value an item accepts, it does not convert the scale. If you set a maximum score of 10 and enter scores from 0 to 10, the average will also be between 0 and 10 and is compared with the institution’s minimum passing grade, which uses the 0 to 100 scale: with a minimum such as 70, everyone would fail.

Entering the grades

With the items defined, each one shows a score field for the open participant. Type the score and save.

• A score above the item’s maximum score is refused.
• Clearing the field removes the score and returns the item to the “no score” state - it’s not the same as entering zero.
• A negative score is deliberately accepted and means “not graded yet.” Use it when you want to record that the item exists for that participant but hasn’t been graded yet. Entering zero in that case would fail someone who simply hasn’t been evaluated yet.

The weighted average

The average is calculated by Eduvem, not by the browser, and considers every item defined - not just the ones that already have a score.

While any item has no score, the screen shows Weighted average: pending, not every item has a grade yet instead of a number. This is intentional: with Test 1 scoring 9.0 and Test 2 and Test 3 still blank, showing “average 9.0” would report a better score than the real one. The average only appears once every item has a usable score.

An item with a negative score (“not graded”) also keeps the average open, for the same reason.

Passing grade

The weighted average is only calculated when the institution has a passing grade configured. Without it, the enrollment control window shows:

Weighted average: not available, the institution has no minimum passing grade configured

instead of a number - even when every item already has a score entered. This is a different situation from “not every item has a grade yet” (the previous section): here the items are complete, the institution just hasn’t set the passing grade yet.

To configure it, an institution administrator fills in the Passing grade (Gradebook) field in the Classroom section of the institution (Administration → Institution → Classroom). It accepts values from 0 to 100, with a comma or a period and up to five decimal places (for example, 70 or 70.5). Leaving the field blank keeps the average as not configured - the platform never assumes a value.

In an ordinary class, this passing grade only enables the average to be calculated and shown. In a class where the final grade comes from the Gradebook, it decides who passes: when a grade is closed, the average is compared against the passing grade in force, and that value is recorded with the result.

Using the grade book as the final grade

On the class’s Configuration tab, the Final grade comes from field has two options: Content (the grade comes from the course’s tests and activities) and Gradebook. Choosing Gradebook makes the class’s pass/fail decision and final grade come from the grade book. The content doesn’t need to change: it stays the same, it just stops grading this class. The ? icon next to the field summarizes this.

Three conditions must hold at the same time to choose the gradebook - while one is missing, the field is locked, and hovering it shows the reason:

• the class’s certification type requires a score (Approval or Approval without certificate);
• the class has at least one item in the grade book;
• the institution has a passing grade configured.

When you choose the gradebook, a confirmation shows how many participants not yet certified will have their current result cleared, and the passing grade in force. Participants who are already certified keep their certificate. From then on, nobody passes just by finishing the content: passing comes from closing the grade.

While the class uses the grade book, its certification type can’t be changed to Participation or None. Switching back to calculating the grade from the content is only possible before any grade has been closed; after that, the field is locked to Gradebook.

Only institution administrators can change where the grade comes from, and every change is recorded in the class history.

Closing grades

Closing a grade is what publishes the result: the average is recorded as the enrollment’s final grade and compared with the passing grade. If the average reaches the passing grade, the participant passes and the certificate is issued (when the certification type issues certificates and the class’s other requirements, such as minimum attendance, are met).

• One participant: in the enrollment control window, click Close grade. The section then shows Final grade (closed) with the average, passed or failed, and the passing grade used.
• The whole class: on the Configuration tab, in the Close grades row (which only appears when the final grade comes from the gradebook), click Close all grades. Closing runs in the background and the screen shows its progress: how many grades were closed, how many are still incomplete (an item without a grade), how many would revoke a certificate, and how many failed.

Participants with an item still ungraded are not closed - enter the missing grades and close again. Closing again is safe: the grade is recalculated and updated.

Caution

Closing the whole class never revokes a certificate. If an already-certified participant’s average falls below the passing grade, that participant is only counted under “would revoke a certificate”. To revoke, close their grade individually in the enrollment control window.

What the participant sees

Once their grade is closed, the participant sees a Final grade line on the class’s Certification tab, with the average, passed or failed, and the passing grade. Before the close, nothing appears - grades entered in the grade book are not shown to them.

Common questions

Does the grade book’s average become the enrollment’s grade? Only in a class where the final grade comes from the Gradebook, and only once the grade is closed. In other classes, the score that counts is still the content’s or the manual score.

Who can see and use the grade book? Institution administrators and tutors with grading permission. Creating, editing, and deleting items is exclusive to administrators - the tutor enters grades on the items already defined.

Do participants see the grade book? No. It’s a screen for the team. The participant only sees the Final grade once their grade is closed.

Why does the average show as not configured? Because the institution doesn’t have a passing grade set yet. An institution administrator fills in the Passing grade (Gradebook) field in the Classroom section of the institution; once that’s done, the average shows up normally.

See also

• Managing classes
• Roll call (attendance list)
• Class reports