Creating users by username

Besides registration by email and by CPF, Eduvem lets you register and authenticate participants by a freely chosen username - useful when the institution identifies people by enrollment number, employee code or another identifier of its own, including for companies (such as a CNPJ).

How it works

• In the participant registration wizard, check Register with Username - the option is exclusive with registration by email and by CPF, and applies to all three tabs (individual, multiple and CSV).
• The username accepts letters, digits, period (.) and underscore (_), with at least 4 characters. Numeric-only values are accepted (e.g. 20261234).
• If you type a valid CPF with punctuation (e.g. 111.444.777-35), the platform stores only the digits (11144477735). This is intentional: the login screen strips the punctuation before sending, so a username stored with periods could never sign in. The participant can type the login either way.
• The participant’s initial password is the username itself. On first access, they are required to change it - unless the institution has disabled password changes by the participant (the Allow password change option), in which case the username remains as a fixed password.
• Creation is also available through an integration (POST /api/integrations/users, username field).

Registering a participant by username

1. Under Participants, click Register.
2. Check Register with Username.
3. Enter the participant’s full name and username (New tab), or several lines in the format username;full name (Multiple and CSV File tabs).
4. Enroll them in the desired classes and finish.

Note

Since CPFs also work as a login identifier, the platform protects both sides: it is not possible to create a username equal to another person’s CPF, nor to register a CPF equal to the username of someone who already exists. The check applies to any spelling (with or without punctuation) and also covers the platform administration accounts, which belong to no institution. In those cases the registration is refused with a message indicating the conflicting value.

Note

Without an email in the registration, the participant receives no notifications and cannot use the Forgot password flow on their own - the reset is then done by the administrator, in the person’s registration. Whenever a valid email is available, register it too.

Best practices

• Standardize with the data source (academic system, HR/ERP): the username is a unique key within the institution.
• For large volumes, use the wizard’s CSV File tab or the integrations API.