Managing groups

A group gathers participants to enroll them in bulk: assign classes to the group and the platform takes care of the enrollments automatically, in both directions.

The core automation

• Class assigned to the group → all current members are enrolled in it.
• Person added to the group → they are enrolled in all the group’s classes.
• Person removed from the group → only the enrollments created by that group are cancelled; direct enrollments or those coming from other groups remain.

Rules

• The group name is unique within the institution.
• A group can only be deleted after all members have been removed.
• There is a special group representing all participants of the institution - it is managed by the platform and cannot be deleted.
• Depending on the institution’s configuration, each group can have its own registration link: whoever reaches the platform through that link is added to the group automatically, even before reaching the home page - without depending on the administrator.

Group competition

With the institution’s ranking enabled, a group can compete on the participants’ group ranking. On the group’s Configuration tab (in edit mode), turn on Compete in the group ranking. The group is then ranked by the average points of its members over the ranking period; groups with fewer than 3 active members are shown but not ranked.

• The option starts off: new groups and copied groups start outside the competition.
• It does not appear on the automatic groups managed by the platform, such as the all-participants group, or when the institution’s ranking is disabled.
• In the group list, the Competing column shows Yes for the groups in the competition.
• With a monthly or yearly ranking, each period that ends becomes a round, and the members of the winning group earn a trophy. See what participants see in Ranking and points.

Groups are not divisions

The two concepts look similar, but they solve different problems:

	Groups	Divisions
What for	Enrolling audiences in bulk	Delimiting which classes a division administrator manages
Affects enrollments?	Yes - that is the goal	No - never enrolls anyone
What it organizes	Participants into audiences	Classes into administrative areas

See Divisions for the other side of this table.

Best practices

• Model groups after the structure that repeats (area, job title, unit) - new hires join the right group and come out already enrolled in the essentials.
• Prefer removing from the group over cancelling enrollments one by one: the automation undoes exactly what it created.
• If that structure is already a profile field (department, job title, unit), see Audiences: joining the group happens on its own, straight from the person’s profile.