Generating reports
Eduvem’s reports give the administrator the consolidated view of what happens in the institution: who is enrolled, who has progressed, who has completed and been approved.
Administrative Dashboard
Section titled “Administrative Dashboard”When enabled for the institution, the Administrative Dashboard is the console’s first screen: the institution’s main indicators in fifteen reports in the side menu, with filters and export. It is an optional feature - if your institution does not use it, the console opens straight into administration.
It has its own article, with the reports, the filters and the export in detail: Administrative Dashboard.
Available reports
Section titled “Available reports”In the reports area of the admin console you will find, among others:
- Enrollment and progress report: each participant’s situation per class - progress, score and enrollment state.
- Completion report: who completed and was approved, with the dates - the basis for auditing issued certificates.
- Institution views: aggregated numbers to monitor platform usage over time.
On the institution’s Reports tab
Section titled “On the institution’s Reports tab”Under Institution, the Reports tab gathers exports for the whole institution. Among them, two rows appear depending on the features the institution uses.
Class costs
Section titled “Class costs”Appears to institution administrators when the institution uses enrollment management. It generates a CSV with one row per Class that has a cost per participant filled in (deleted Classes are not included), with the columns:
| Column | What it carries |
|---|---|
| Class | The Class name. |
| Content | The Class’s content. |
| Divisions | The Class’s divisions, separated by semicolons, or No division. |
| Created at | The date and time the Class was created. |
| Enrolled | The seats taken: the Class’s active enrollments. |
| Cost per participant | The value set on the Class. |
| Expected cost | The cost per participant times the enrolled. |
| Cost type, Cost multiplier, Instructor hours | The Class’s informational fields, when filled in. |
The Created from and to fields limit the file to Classes created in that period, both days included. Both are optional: left blank, the file carries every Class with a cost.
Division administrators have the same row in the Reports entry of their own menu, restricted to Classes that belong to at least one of their divisions. Anyone who administers two or more divisions also sees the Division field, with All of mine or a specific division.
Expected annual workload
Section titled “Expected annual workload”Appears to institution administrators when the institution uses mandatory trainings. It generates a CSV with one row per person and per audience that has an expected annual workload in the chosen year:
- Year lists the current year and every year that has a workload set.
- Audience lists the audiences with a workload in the chosen year, or All audiences. If no audience has a workload in the year, the row says so and points to where to set it.
| Column | What it carries |
|---|---|
| Person and E-mail | Each active participant who currently matches the audience’s rules. |
| Audience | The audience of the workload. |
| Expected annual workload (h) | The hours set for the audience in the year. |
| Known hours (h) | The workload of the content items completed in the year, counted as in My development: each content item counts once per year. |
| Contents without a workload | How many content items completed in the year have no registered workload and so add no hours. |
| Workload source | Where the hours came from: Enrollment (the workload recorded on the enrollment) or Content version. |
| Percent | The completed workload over the expected one, as a whole number. It can exceed 100%. |
Hours use a period as the decimal separator (for example, 37.5). The file carries at most 20,000 rows; beyond that, the last row warns that the export was truncated.
Exporting data
Section titled “Exporting data”Reports can be exported to Excel or CSV for spreadsheet analysis or integration with your organization’s other BI tools. The format option appears on every report screen - Classes, Contents, Institution and Groups. Choose the format, generate the file and wait for the download - very large reports (above 65 thousand enrollments) are exported automatically as CSV, regardless of the chosen format.
Continuous monitoring
Section titled “Continuous monitoring”- Use the admin console’s dashboard for day-to-day indicators.
- For automated integration needs (periodically extracting data into internal systems), see the integration API tokens.
- To repeat a report with the same filters, or receive it by email every week or month, use saved report views.